How to Generate 1094-C / 1095-C Forms - Knowledge Base | BerniePortal

How to Generate and Download 1094-B / 1095-B Forms

There are four stages to generating 1094-B / 1095-B forms in BerniePortal:
  1. Organize - Before entering the 1094 / 1095 area, be sure your portal is set up correctly and that you’ve gathered all necessary information.
  2. Configure - Within the “Subgroups” heading of the 1094 / 1095 tab, configure your 1094 and 1095 subgroups to reflect default settings.
  3. Define Employees - Within the “List” heading of the 1094 / 1095 tab, view and edit employees to reflect the appropriate 1095 codes, when necessary.
  4. Generate Files - Within the “List” heading of the 1094 /1095 tab, generate the 1095’s once you’re confident all information is correct.
Each stage of the 1094-B / 1095-B process is explained in detail below. 

Stage 1 - Organize:
  1. Confirm the number of 1094-B's that you need to file.
    1. Do not go into the 1094 / 1095 area until you have created a 1094 subgroup to correspond with each 1094 that you need to file.
    2. Generally speaking, the number of 1094 subgroups corresponds to the number of FEINs under which your employer pays its employees.
    3. To create/edit a 1094 subgroup, go to the Employer Profile and select “Subgroups".

    1. Click on the "Subgroups" tab in the left side menu, then select "Add a New Subgroup" to create a new subgroup (if needed). 

  1. Collect employee information.
    1. BerniePortal will auto-populate the 1094-B / 1095-B report for all employees listed in BerniePortal during the months they were enrolled in coverage for the prior year.
    2. You will need to make sure that ALL employees are added to a "1094" Subgroup in BerniePortal. This subgroup assignment makes sure that a 1095 is generated for all the employees you expect.
    3. Click "Employees"

    1. Filter the Employee List to "1094 - Not Assigned". If there are no employees found under this filter, GREAT! This means that all employees are assigned to a 1094 Subgroup and there are not any employees that are "not assigned."


    1. If there are employees that are "not assigned" to a 1094 Subgroup, use this article to update their subgroup assignment.
    2. Employees who are not already in BerniePortal can either be added via spreadsheet within the 1094 / 1095 "List" area or manually one by one.
    3. You'll be able to add these employees during the "Stage 3: Define Employees" section below.
    4. Make sure you have all the necessary information for these applicable employees available for the upload spreadsheet.
Stage 2 - Configure:
  1. Once you are ready to begin configuring your 1094's and 1095's, click on the “1094 / 1095” tab in the top navigation menu, then select "Subgroups" in the secondary navigation menu.

  1. You will then choose the option to file 1094-B/1095-B.

  1. The 1094 form is used for the transmission of information to the IRS (similar to W-3). To complete the 1094 configuration for your applicable 1094 subgroups, simply click on the subgroup name within the "Subgroups," then "1094" tab. 

  1. Lines 1-8: Fill in the appropriate information.
    1. For Line 3, the HR administrator you are working with is the appropriate person.
  2. Line 9 will be filled in when you are finished configuring the 1094-B/1095-B subgroups.

  1. Next, click on the "1095-B" tab on the left-hand menu and complete the necessary information for each subgroup
    1. Default Plan Start Month: Indicates the start month of the employer's health coverage.
    2. Origin of the health coverage: If you have questions about which code applies to the employer, you should work with your tax professional.


Stage 3 - Define Employees:
  1. Once you have configured your 1094 and 1095 areas, click on the "List" tab in the secondary navigation menu. This action will generate a list of your employees. From within the "List" area, you will be able to view and edit each individual employee's 1095.

  1. Add employees who were not already in BerniePortal
    1. If your employer used BerniePortal for the full reporting year, all employees should be listed in the area with all of the appropriate codes.
    2. If your employer did not use BerniePortal for the full reporting year, then you will likely need to add employees who are missing. Learn how here!

  1. Confirm Employee Demographics and Months of Coverage
    1. Once you have all employees listed for whom your employer needs to file a 1095, you're ready to confirm your employee's demographic information as well as the months of coverage for each employee and/or dependents.
    2. Use the action wheel next to each employee's name for the below actions, if necessary:
      1. Edit: If any edits need to be made, hover over the actions gear to the right of the employee’s name and click “Edit”. You can make the correction on a modal that will open upon clicking ”Edit.” Note: If the employee’s 1094 subgroup needs to be changed, change the 1094 subgroup first and click “Save”. Only after you’ve done that, click “Edit” again to make any other necessary changes.

      1. Include / Don’t Include: If an employee’s status is currently listed as “included” and the employee should not be included with the submission, hover over the actions gear and select “Don’t include”. If an employee’s status is currently listed as “Not included” and the employee should be included with the submission, hover over the actions gear and select “Include” option.
      2. Delete: Any employee you manually added using the “Add” button in this “List” area will have a “Delete” option. Employees who auto-populated in the “List” area because they enrolled in benefits during the year will not have a “Delete” option. If a 1095 should not be generated for one of these employees, just mark them as “Don’t Include”.
    1. While you are reviewing each employee, you may notice that an employee’s address or other demographic information is incorrect and should be changed. Note that changes made to an employee’s demographic information in the 1095 area will not automatically feed to the employee’s primary record in BerniePortal. To make changes to an employee’s primary record, click on the employee’s name hyperlinked in blue: 


Stage 4 - Generate Files:
  1. Once you have completed Stage 3, you are ready to generate your employer’s 1094 and 1095 files. To do so, select  the “List” tab from the secondary navigation menu, then click “Generate PDF” in the top right corner.

  1. Select the reporting year and 1094 subgroup for which you'd like to generate forms.
  2. Navigate to the "Forms" tab in the secondary navigation menu where you can download the generated forms to your computer via zip file, which will contain both the 1094 and all employee 1095s.

A few notes:
  1. Please review all of our FAQs and formatting recommendations to ensure you have a successful filing with the IRS.
  2. Navigate to the "Forms" tab in the secondary navigation menu where you can download the generated forms to your computer via zip file, which will contain both the 1094-B and all employee 1095-Bs.
  3. If you're ready to file with the IRS, please notify your broker and/or your BerniePortal Account Manager.
  4. A BerniePortal Operations team member will send correspondence to the employer and their broker contact with progress of the filing.
  5. If the submission is rejected, the Operations team member shares the list of errors with the employer to correct. Once resolved and the corrected forms have been regenerated, the employer will return to the email thread and ask the Operations team member to resubmit.

    • Related Articles

    • How to Generate and Download 1094-C / 1095-C Forms

      There are four stages to generating 1094-C / 1095-C forms in BerniePortal: Organize - Before entering the 1094 / 1095 area, be sure your portal is set up correctly and that you’ve gathered all necessary information. Configure - Within the “Subgroups” ...

    • Adding Employees to the 1095-B List

      If your employer did not use BerniePortal for the full reporting year, or you forgot to add an employee throughout the year, the "Add" function allows you to add employees directly into the 1095 reporting area of BerniePortal. To add employee's to ...

    • Adding Employees to the 1095-C List

      If your employer did not use BerniePortal for the full reporting year, or you forgot to add an employee throughout the year, the "Add" function allows you to add employees directly into the 1095 reporting area of BerniePortal. To add employee's to ...

    • 1095-C Code Appendix

      The following 1095-C Codes have been taken directly from the “IRS - 2021 1094-C & 1095-C”  instructions PDF provided by the IRS (https://www.irs.gov/pub/irs-pdf/i109495c.pdf). Line 14 Codes: 1A. Qualifying Offer: Minimum essential coverage providing ...

    • 1095-B Census Instructions

      Below are guidelines to successfully complete the 1095-B census upload sheet: NOTE: You will first need to configure your 1095-B subgroups to access the "List" tab, where you will be able to download the 1095-B census upload sheet. First Name (Column ...