Correcting 1094/1095 E-Filing Errors with the IRS
Marking an Employee Record as "Corrected" in BerniePortal
The IRS requires that for any record initially e-filed that needs to be changed, a "Corrected" indicator is present. Without this "Corrected" indicator, the IRS will not accept the correction, and the BerniePortal team will be unable to process the ...
"Filer's Name" and/or "EIN" error (1095-B Error Only)
This error is triggered when the "Filer's Name" and/or "Employer Identification Number (EIN)" is different from information that the IRS has for the employee. NOTE: If you believe the name and/or EIN are correct for the employer, you will need to ...
"Part II. Information About Certain Employer-Sponsored Coverage" is not completed (1095-B Error Only)
This error is triggered when Part II. Information About Certain Employer-Sponsored Coverage is not completed. This section can be required depending on the "Origin of the Health Coverage" code chosen. It will not be required when the code is B. If ...
Responsible Individual name and/or SSN/TIN does not match what's in the IRS database (1095-B Error Only)
This error is triggered for 1095-B filing when the name and/or SSN/TIN in BerniePortal is different from the legal name and/or SSN that the IRS has for the employee. NOTE: If you believe the name and/or SSN/TIN are correct for the employee, you will ...
Retracting 1095 forms that were filed in error
There are multiple reasons why 1095 forms are filed in error: A part-time employee is e-filed as a full-time employee A test employee, fake employee, or duplicate employee was included in the e-filing An employee is incorrectly showing that coverage ...
"Applicable Large Employer Member" error (1095-C Error Only)
This error is triggered when the "Name of ALE Member (Employer)" and/or "Employer Identification Number (EIN)" is different from information that the IRS has for the employee. NOTE: If you believe the name and/or EIN are correct for the employer, you ...
"Other Members of Aggregated ALE Group" error (1095-C Error Only)
This error is triggered for one of three reasons: One of the business names and/or EINs within the "Other Members of Aggregated ALE Groups" does not match what the IRS has for the business name and/or EIN. NOTE: If you believe the name and/or EIN are ...
"Aggregated Group Indicator" error (1095-C Error Only)
This error is caused by the "Aggregated Group Indicator" section highlighted below not being checked properly: This section is required to be checked because "Yes" is selected for question 21, "Is ALE Member a member of an Aggregated ALE Group?": To ...
"Full-time Employee Count" and "Total Employee Count" error (1095-C Error Only)
This error is caused when the box "Enter Full-time Employee Count (B) and Total Employee Count (C) columns values manually" being checked, but the values have not been manually entered for all months. To correct these errors, you will need to do the ...
"Minimum Essential Coverage Offer Indicator" error (1095-C Error Only)
This error is caused by the "Minimum Essential Coverage Offer Indicator" section highlighted below not being checked properly: To correct these errors, you will need to do the following: Log into the employer account in BerniePortal. Click on ...
Line 14 and/or 16 value is missing from an employee form (1095-C Error Only)
This error is triggered when values need to be entered or removed from Line 14 and/or 16 based on when an employee was employed during the year. If corrections need to be made in BerniePortal, don't forget to mark the employee as "Corrected"! To ...
Line 15 value is missing from the employee form (1095-C Error Only)
The IRS requires a value in Line 15 for every month an employee shows the following codes in Line 14: 1B, 1C, 1D, 1E, 1J, 1K, 1L, 1M, 1N, 1O, 1P, 1Q, 1T, 1U. If corrections need to be made in BerniePortal, don't forget to mark the employee as ...
An employee's information in BerniePortal is causing an error
This error is triggered when the formatting of an employee's information in BerniePortal does not meet the formatting requirements for files sent to the IRS. Special characters (-,#&) or missing address fields are the most common reason for this ...
A covered individual or dependent's monthly coverage information is not fully filled-out
This error is triggered when the months of coverage for a covered individual or dependent(s) in BerniePortal is not filled-out for at least one covered individual or dependent with an employee. NOTE: This error will only impact self-insured ...
A covered individual or dependent name and/or SSN does not match what's in the IRS database
This error is triggered when the name and/or SSN of a covered individual or dependent(s) in BerniePortal is different from the legal name and/or SSN that the IRS has for the covered individual or dependent(s). NOTE: This error will only impact ...
Employee name and/or SSN does not match what's in the IRS database (1095-C Error Only)
This error is triggered for 1095-C filing when the name and/or SSN in BerniePortal is different from the legal name and/or SSN that the IRS has for the employee. NOTE: If you believe the name and/or SSN are correct for the employee, you will need to ...
Popular Articles
Login Help - Employee
It's important for employees to know how to log in to BerniePortal. An employee’s initial username and password depend on how they were added to BerniePortal. Employees can be added to BerniePortal several different ways, listed below: Via census ...
Onboarding Document Categories
Forget the stacks of paper! Your employer’s BerniePortal is already equipped with five standard onboarding documents: W-4, W-9, I-9, State Withholding, and Direct Deposit. In addition to the standard onboarding documents BerniePortal is already ...
Hiring Managers, Hiring Influencers, and Their Capabilities
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Splitting Your Bill by Billing Subgroup
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Creating an Offboarding Checklist
When an employee leaves an employer, there are likely tasks that an employer must complete, such as deactivating the employee's email or collecting their equipment. Offboarding Checklists are a great way to track these tasks in BerniePortal! To ...