A covered individual or dependent name and/or SSN does not match what's in the IRS database
This 1095-C e-filing error means a covered individual's name and/or SSN on the form does not match what the IRS has on file. Covered individual rows appear only when the form includes self-insured coverage.
Employers and Feature Admins who can administer 1095 can correct this information.
If BerniePortal already matches the legal name and SSN
Contact IRS E-Services at 866-255-0654 to confirm the name and SSN the IRS has on file.
If the error is for the employee (not a covered individual)
To correct a covered individual on the 1095-C
- Open 1094/1095, then select List.
- Find the employee whose covered individual information needs to change.
- In that employee's row, open the actions menu and select Edit to open Edit 1095-C Form.
- Under Part III — Covered Individuals, confirm Include self-insured coverage information is selected so the covered individual fields are shown.
- In the covered individual row, update First Name, Middle Name, Last Name, and/or (B) SSN as needed. If you clear the SSN, enter the date of birth in (C) DOB (if SSN is not available) using YYYY-MM-DD.
- Under Part II — Employer Offer and Coverage, select Corrected form. For why this is required, see Marking an Employee Record as "Corrected" in BerniePortal.
- Select Save Changes.
If this employer is not self-insured and you do not expect covered individual rows, open 1094/1095 → Subgroups, edit the 1095-C subgroup, and confirm Self-insured is not selected.