View & Adjust a Candidate's Status - Knowledge Base | BerniePortal

How to View and Update a Candidate's Status

As candidates move through Recruiting, update their hiring stage and application status so your hiring team stays aligned.

Who can update status:

The job’s Hiring Manager, the employer, and Recruiting Feature Admins can advance or retract hiring stages and decline or reconsider candidates. Hiring Influencers can open the Candidates list and view status, but those status actions are blocked. Hire is separate—only the employer or a Feature Admin can hire; see How to Hire and Onboard a Candidate via Recruiting.

To access:
  1. Select Recruiting in the top navigation.
  2. Open candidates using either path:
    1. Select Job List, open a job, then work from that job’s Candidates list or open a candidate by name.
    2. Select Candidates to work across jobs. For an overview of that list, see Understanding the Candidates Area.
To advance or retract a hiring stage:
From the candidate’s application:
  1. Select the candidate’s name to open their application.
  2. Select a numbered stage marker on the hiring stage timeline to move the candidate forward or back. Stage names come from the job’s Hiring Stages.
From a job’s Candidates list:
  1. Open the job from Job List.
  2. Open the actions menu for the candidate.
  3. Select Advance Status or Retract Status.
Reaching the final hiring stage does not hire the candidate. You must select Hire, then Onboard, to move them into the employee list—see How to Hire and Onboard a Candidate via Recruiting.

You cannot advance or retract stages for applications that are Declined, Declined/Keep In Mind, Withdrawn, Hired, or already onboarded.

To decline a candidate:
  1. Open the actions menu for the candidate (or open their application and select Decline).
  2. Select Decline.
  3. Optionally select Send notification to candidate and/or Consider this candidate for a future position.
  4. Select Decline to confirm.
The application status becomes Declined, or Declined/Keep In Mind if you selected Consider this candidate for a future position.

Closing a job also moves remaining Under Consideration applications for that job to Declined. See How to Close Jobs.

To reconsider a declined candidate:
  1. Open the actions menu for the declined candidate (or open their application and select Reconsider).
  2. Select Reconsider.
The application status returns to Under Consideration.

Withdrawn applications:

If a candidate withdraws, the application status is Withdrawn (shown as Candidate Withdrew on the Candidates list). You cannot move that application through hiring stages.

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