How to Configure Payroll Subgroups - Knowledge Base | BerniePortal

How to Configure Payroll Subgroups

Payroll subgroups define the pay schedule for a group of employees: pay frequency, when pay periods end, how many days later the check date falls, and the subgroup FEIN.

To access:
  1. Log in as an Employer or a Payroll Feature Admin with Salaries data visibility.
  2. Select Payroll in the top navigation.
  3. Select Subgroups in the secondary navigation.
  4. In the Payroll Subgroups list, select the subgroup name you want to configure.
To configure a payroll subgroup:
  1. Enter or update Subgroup Name.
  2. Enter Subgroup FEIN (format ##-#######).
  3. Select Pay Frequency (for example Biweekly (26) or Semi-Monthly).
  4. Select Pay period ends on (day of month or day of week, depending on frequency). For Semi-Monthly, also select Second pay period ends on.
  5. Select Days after pay period ends until check date (1–14).
  6. Select VIEW & CONFIRM DATES.
  7. Review the generated table (First Day of Pay Period, Last Day of Pay Period, Check Date, and Skip). Adjust dates as needed by selecting a date field, then select RECHECK DATES if you made changes.
  8. Select SAVE, review the Review Dates Before Saving confirmation, then select CONFIRM AND SAVE.
When BerniePortal builds the schedule, check dates that fall on weekends or holidays are adjusted automatically. Warnings report how many check dates were adjusted.

Reset before you save:

If you need to start over before the first save, select RESET SUBGROUP, then confirm in the Confirm Reset Subgroup dialog. This deletes all payroll settings and dates for that subgroup.

After you save:

Once saved, selected dates cannot be changed without contacting Employer Success. The configuration page returns you to the Subgroups list after a successful save.

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