A manual check is a payroll entry used to record a payment that was issued outside of your normal payroll process — for example, a check written directly from your company's bank account. Manual checks keep employee payroll records (including year-to-date totals) accurate even when a payment was not processed through a regular payroll run.
There is no employer control in BerniePortal to create or record a manual check. To request one, contact Employer Success.
When You Might Need a Manual Check
Common reasons include:
- You issued a check directly from your company's bank account and need it recorded in payroll
- You need to correct or backfill a missing payment
- You issued a bonus, commission, or one-off payment outside of the standard payroll cycle
- You need to update an employee's year-to-date totals to reflect a payment already made
When you request a manual check, provide:
- The employee's name and ID
- The payment amount (gross or net — specify which)
- The earning code the payment should use (for example, regular earnings, bonus, or commission)
- The check date and check number, if applicable
- Any deductions or withholdings that should apply
- The reason for the manual check
Options for Processing
Depending on your situation, Employer Success may record a manual check in one of these ways:
- Recorded as issued by your company — for checks you already cut from your own bank account. This updates the employee's records without processing a new payment.
- Issued with your next payroll — when the payment should be included in an upcoming payroll run.
- YTD update only — when you only need to adjust year-to-date totals without triggering a payment.
Employer Success will confirm the right option for your case.
Getting Started
Email help@bernardhealth.com with the details listed above. Employer Success will process the entry and confirm once it has been recorded.
If you instead need a future-dated payment outside your regular cycle, employers with BerniePortal Payroll can use CREATE ONE-OFF PAYROLL RUN on the Run Payroll page. That flow does not record a check already issued from your bank account.
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